Administrative Assistant - Houston, TX |
| Location: | Houston, TX |
| Salary Range: | $28,000 - $30,000 |
| Exempt/Non-Exempt: | Non-Exempt |
| Benefits: | Health, Vision, Dental, STD, LTD, Life, AD&D, 401(k) |
| Employment Type: | Full Time |
| Department: | Maintenance |
| Description: | Vanguard Resources is now hiring Administrative help (Systems Coordinator) in Houston. The position is located in the Bellaire area of west Houston. This administrative position is responsible for supporting the daily operations of the Maintenance office. |
| Duties: | Responsibilities include (but are not limited to):
-HR; orientation, new hire paperwork, new hiring processing, etc.
- Payroll; working in time clock software to correct punches and ensure accuracy.
- Supporting approximately 55 employees & management
- General Office Work; Phones, e-mail, faxes, internet, etc.
- Typing memos, meeting notes, regulatory binders, etc.
- Organization and maintenance of Office
- Maintain binders and files
- Office supply maintenance
- Accounting
- Giving out POs to management
- Enter work orders in Sprocket and maintain database.
- Follow-up on work orders and close out employee Daily Time Sheets
- Run work order and labor reports on a weekly or monthly basis and distribute to appropriate departments
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| Qualifications: | High school diploma or higher. Must be proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint. Must be able to communicate clearly and effectively in English - both written and spoken.
Applicants must have very strong organizational and computer skills. Prior payroll, data entry and/or maintenance office experience a plus. Experience in a medical facility or in facilities management is a huge plus. Typing test and Excel test (formulas and graphing) will be administered in the interview – please do not apply if you do not have strong Microsoft Office and computer skills. The ability to quickly learn and master new software programs. |
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